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APPLICANT
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REFERENCE
WRITER
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INSTITUTION
MANAGER
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DEPT GROUP MANAGER
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FACULTY
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EEO OFFICE
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GET STARTED
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- Get
started. Submit registration form, wait for approval & instructions
- Log in to pay annual fee or renew account
- Config
your institution overall setup and EEO questions
- NewGroup
to add (dept) groups & group managers, or check GroupReqs
for new group initial approval requests
- Groups
to list all your subgroups
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- Get
started. Submit registration form, wait for approval & instructions
- Log in to pay annual fee or renew account if not covered under an institutional membership
- Config
your dept.
- Members
to add faculty & staff
- NewJob
to create new job listings
- Jobs
to update or duplicate jobs.
- Preview
to verify application form.
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- Get
started. Login to account with the password sent to you by your group manager
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- Work with Institution and Group Mgrs to configure
EOE login for each group in your univ/school if necessary
- Agree on set of questions to ask
applicants
- Group Mgrs set up EOE questions
in Config form. This must be done for the top
institutional account only, or each group if no institutional account
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JOB APPLICATIONS
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Apply for
jobs:
- Create Cover sheet / Portfolio
- View Jobs
listing or Search
jobs
- Click on "Apply"
links to apply for jobs. Select required Portfolio items when you apply.
- Monitor Status, check if applications are complete, if reference letters submitted.
- Make any updates to Portfolio or applications (as seen by employers).
- Don't delete Portfolio items in sue before job search is over
- See the FAQs,
User Guide or contact us.
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- Login as reference writer, or upload letter directly by clicking on the link in your email
- Click on applicant name on Refs page to upload reference letter.
- On Reference Letter uploading form, select or provide text for letter.
- Proxy link for others to upload your letters
- On Refs page, click name of letter to replace or delete
- Click "applications" to see positions applied and letters needed
- See the FAQs, User Guide or contact us.
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Review & rate
applications.
- List or Search applicants
- Review
application material
- Indicate rating and comments, optional "short list" & "not consider"
- Access other faculty ratings & comments
- Refer applicant to other faculty
- Wanted
list to invite candidates to apply.
- Saved searches on Wanted list to get email about new applicants
- See the FAQs, User Guide or contact us.
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FINISH UP
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Get job
offers:
- Congratulations!
- Save to local
computer any Portfolio items you want to save for
later use.
- Account normally
disappears after one year
- See you on AJO
again :-)
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For next year:
- Save to local computer any
letters you want to save.
- Letters are removed after job
season is over
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Finish up.
- Email rejection notices.
- EOE to print out summary
- Snapshots to download to your system
- Edit Jobs to change all Job Status to "Finished"
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Make hiring decisions.
- (optional) Form Committees, set up by Group Manager
- List and sort applicants by ratings
- Meeting, voting, etc.
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- View and save EOE/EEO reports, or
- download raw data when required to make your own reports
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