Using the  MAIL  option

    The Email form will enable you to send (mass) email to a selected group of faculty, group managers, or applicants. Many of the items are self-explanatory. We will look at some of the items for clarification.

    • Query is where you select the group of people this email will be sent to. This section allows you to build a selection hierarchy, where your selected group can be refined as you go from the top to bottom of this Query section.

      1. Applicants who applied for has a checkbox for each of the jobs you have listed. If you want to send an email to only those candidates that applied to certain jobs, check the box(es) of those position(s).
      2. and have not received an offer by <> for any of the selected jobs is the next level of selection available. If, from your (selected) group of applicants, you only want to send this email to those who have not received an offer for any (of the selected) jobs, click on the checkbox. This checkbox item has subcategories available:

        • and have not withdrawn is the first button. If you select this, your selected group will not have received an offer for any (of the selected) jobs and they have not withdrawn their application.
        • (and have) withdrawn should be used if your selected group has not have received an offer for any (of the selected) jobs and they have withdrawn their application.
        • either is the default. When this is selected, both those applicants that have withdrawn and those that have not withdrawn will be included in your recipient list for this email.

      3. (and) have no cover sheet is where you can select only those applicants that have not submitted a cover sheet yet. You can use this item to send an email to these applicants, asking them to login and complete a cover sheet.
      4. (and) have no cover letter is where you can select only those applicants that have not submitted a cover letter yet. You can use this item to send an email to these applicants, asking them to login and complete a cover letter.
      5. You can also select applicants by faculty ratings, by job. You must make selections in all four text boxes in this section to enable this criteria.

        • and Average rating by has a dropdown box which allows you select a particular registered faculty member, or "any", to obtain applicants whose ratings by this faculty member (or "any" faculty member) falls within a specified range.
        • ... for is the second part of this selection criteria, where you choose a particular listed position in your department, or "any", to obtain applicants whose ratings for a particular position (or "any" position) falls within a specified range.
        • ... is between(>=) [lower end of range] and (<=) [lower end of range] is the third part of this selection criteria. Here you specify the upper and lower ranges for the desired ratings. You will select those applicants who, having met met the other selection requirements here, also have faculty ratings within this range. For example, you to select those applicants with a rating of 1 or 2, you would do the following:
          is between(>=) [ 1 ] and (<=) [ 2 ]

      6. At the bottom of the Query section are the action buttons for this section. Select will submit the selected criteria in this section and list the results in the Recpts text box in the following section. Download will download the results to a file. Reset will reset this section (i.e., clear any selections made), if a Select has not been performed yet.

    • The next section is Recpts. When you click on the Select button in the previous Query section, the results will appear here in the Recpts section. This will be a list of recipients that matched your selection criteria specified in the Query section above. They will be the recipients of the email you compose here. You can edit this list of email recipients to change or delete any (or all) of the recipients listed.
    • In the next section, To, you can specify an optional arbitrary recipient listname for the recipients to see. For example, if this email is going to all your applicants, you could specify that the email is to "All Applicants". When the applicants receive the email message, they will see this To listname in the message header and realize that this is not a personal email.
    • Following is Subject, where you will type in the Subject of your email.
    • And lastly, we get to the Message section. This section contains a text box, where you can type in your email message. There are three symbols you can use to your email to personalize it. Be sure to type in the symbol exactly as shown. ${FullName} will substitute the full names of all the selected recipients, wherever it is used your email message. ${LastName} will substitute the last names of the recipients. ${Email} will substitute the email addresses of the recipients.
    • Below the Message section are the action buttons for this section. Send will send your email to the listed recipients. Preview will allow you to preview your email before sending it. If you used any of the symbols for personalization documented in the previous item, Preview will use the name or email of the first listed recipient in the Recpts box. Reset will reset the Message section (i.e., clear out any text you typed in).


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