Using the  MEMBERS  option
      Basic Information

The Members option will allow you to list, add and manage staff, faculty and group managers. Department faculty and staff should be added to that department group by the department group manager, not to the school's upper-level institution group.

Below is an example of the Members page. Departmental group managers will see only the members in their group. Note that members are listed by their login/access type (group manager, faculty, EOE).

      Add new Members
There are three different ways to add new members here.

To the right of the title text List of Group Members are two links: new and multiples. Each provides a different way to add new members.

  • To add one or a few new members, you may want to use new to add them. Selecting new will bring up a simple Add a New Member form where you enter their Email address, a password, and designate their Login Type (group manager, faculty, EEO).

    In the Password field, clicking on the green double arrow will insert a random password for you. Clicking the checkbox Send by email? will send the member an email with their login information.

  • Use multiples to add multiple new members or update multiple existing members at once. To add new members, you will need to enter the email address and a password of each person you wish to add/give access to in the format described in the next step. Please list only one entry per line.
  • At the bottom at the Update Members form are two checkboxes. If you check Set new random passwords and email to all?, all you have to do is enter ONLY the email addresses of the new members, and the system will create passwords for you and email the login information to the members.

    To add new members and designate the passwords yourself, type the email address for the individual, followed by a colon, followed by a space and another colon, followed by the password. It will have this format:

    another_admin@mydept.edu: :password
    After submission, you will see an encrypted password between the two colons and the real password will be hidden.

    If you check the second checkbox at the bottom of the form, or only those without active/assigned password?, only those members without an assigned (or active) password will be given a new password automatically and emailed.

  • If you have existing members and you wish to add more members of the same login type, you can also add them directly to that list on the Update Members screen.

    Click on the linked login type header for the login type you wish to add (Group Database Managers, Faculty Members, EEO Office Logins). That will bring up the Update Members screen for that login type. Members will be listed in the format: email : encrypted_password : clear_password. You will not see the "clear password" for exisiting members. To add new Members, just enter the email address and a password of each new member in the format described above in the multiples option. Please list only one entry per line.

       Update existing Members

With existing members, you can Update Email Address, Delete them, Reset Passwords, and you can change their Login Type (group manager, faculty, EEO Office).

  • Click on the linked login type header (Group Database Managers, Faculty Members, EEO Office Logins) for the member(s) you wish to update. That will bring up the Update Members screen for that login type. Members will be listed in the format: email : encrypted_password : clear_password. You will not see the "clear password" for existing members.

    To change an email address, remove the old email address (the first item, before the first colon) and type in the new one.

    To change a password, just type in the new password after the second colon.

    To change the login type for the entire list, select the new login type from the Login Type dropdown.

  • To update an individual Member, click on their Uid number (first column on the left). This will bring up a simple Update Member Info form where you can update their Email address, password, or change their Login Type (group manager, faculty, EEO).

    In the Password field, clicking on the green double arrow will insert a new random password for you. Clicking the checkbox Send by email? will send the member an email with their updated login information.


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