Duke University, Department of Mathematics

Position ID:Duke-Math-POPADMIN [#17928, 1420]
Position Title: POP Administrator (Associate in Research)
Position Type:Administration
Position Location:Durham, North Carolina 27708, United States [map]
Subject Area: Education
Appl Deadline:2021/02/28 11:59PMhelp popup
Position Description:   URMs  

*** the list date or deadline for this position has passed and new applications are no longer being accepted. ***

We are seeking to fill a one-year, term-limited staff position in the Math department to provide administrative support to the Professors of the Practice (POPs) and to the undergraduate programs that they spearhead.


This position will report to the Associate Director of Undergraduate Studies (ADUS) and will administer the daily operations in support of the Professors of the Practice (POPs) and coordinate programmatic activities for the department’s undergraduate students. The successful candidate will work closely with the Math department’s Director of Undergraduate Studies, Supervisor of First Year Instruction, and Chair.  This position will also work with the Director of Graduate Studies (DGS) and Director of Graduate Studies Assistant (DGSA) where the graduate and undergraduate programs intersect. The work performed will include administrative duties of a complex and confidential nature in support of undergraduate labs, courses, and graduate student teaching and coordination with faculty to develop the administrative tools and data systems for strategic planning that advances the Department's undergraduate experience for the students, faculty, and the department.


Course/Lab Coordination – 65%

Course specific operations:

  • Assist L course coordinators (3-4) by organizing weekly course meetings with instructors and teaching assistants.
  • Attend L course coordinator/instructor meetings and coordinator/TA meetings.
  • Assist with the coordination of higher-level courses (202, 212, 216, 218, 230).

Course support:

  • Recruit help room and lab teaching assistants.
  • Assign/schedule help room and lab teaching assistants.
  • Provide hire data to Payroll Representative for data entry into iForms.  Approve timecards.
  • Coordinate absences and replacements.
  • Maintain website and other electronic sources and signage for current help room, lab, and tutor information.
  • Coordinate with ARC Study Groups and Learning Communities.
  • Coordinate Placement Tests.

 Teaching support:

  • Working closely with the Teaching Coach, Professors of the Practice, and DGS, coordinate the observation of each new graduate student instructor twice a semester, and once per semester after that.
  • Videotape each graduate student instructor at least once during their time at Duke.


Training and Data Management— 35%

Develop electronic data system to maintain accurate records of homework, assessments, grades, retention, and survey responses across and between courses and sections.

  • Intro classes: 105, 106, 111, 112, 122 and labs;
  • Help room classes:  all 100 level intro courses and 202, 212, 216, 218;
  • Dedicated help room for each 221 and 230; and
  • Over 40 TAs for Math 100 level.

Training and Professional Development Support:

  • Working closely with the Teaching Coach, Professors of the Practice, and DGS, coordinate the observation of each new graduate student instructor twice a semester, and once per semester after that.
  • Videotape each graduate student instructor at least once during their time at Duke.
  • Collect self-evaluations from first-year instructors and meet one-on-one with each instructor.
  • Assist with training week programming, including development of a basic orientation session for TA/help room staff.
  • Develop/maintain help room manual and materials.
  • Collect information for intro classes for help room use.
  • Maintain confidential records of all graduate student instructor teaching documentation and feedback.




Work requires analytical, communication and organizational skills generally acquired through completion of a bachelor’s degree program.  Academic credentials are also required.


Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.




Ability to provide guidance and direction to subordinates, co-workers, and superiors including setting standards and monitoring performance.

Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources.

The ideal candidate will have high energy and creativity, outstanding time management and scheduling skills, and excellent oral and written communication skills to work with multiple Duke entities.  Discretion and the ability to maintain confidentiality is important.  The ability to recognize and minimize inherent bias in all its manifestations is essential.

The intent of this job description is to provide a representation of the types and levels duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke is committed to encouraging and sustaining work and learning environments that are free from harassment and prohibited discrimination. Duke prohibits discrimination and harassment in the administration of both its employment and educational policies. Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sex, sexual orientation, or veteran status. Duke also makes good faith efforts to recruit, hire, and promote qualified women, minorities, individuals with disabilities, and veterans.

Application Materials Required:
Submit the following items online at this website to complete your application:
Further Info:
Department of Mathematics
Duke University
Box 90320
Durham, NC 27708-0320

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