Duke University, Duke University Libraries

Position ID:Duke-DUL-TSA [#20164]
Position Title: Technical Services Archivist
Position Type:Other
Position Location:Durham, North Carolina 27708, United States [map]
Subject Area: Library / Technical Services-Cataloging
Appl Deadline:2021/11/22 11:59PMhelp popup* (posted 2021/10/20, listed until 2021/11/22)
Position Description:    

*** the list date or deadline for this position has passed and new applications are no longer being accepted. ***

The Technical Services Archivist is responsible for all aspects of the arrangement and description of assigned archival collections, predominantly focusing on Duke University Archives collections. Projects will vary; some examples include: processing of large sets of administrative records; reparative description of 19th century ledgers to include historically marginalized individuals or groups; or arranging the digital records of a current Duke student organization. The archivist will process archival materials in all formats, including collections with paper, photographs, born digital, and audiovisual materials.

Please join us to learn more about the position and ask questions. We are offering an information session over Zoom where we will share more information about the university, our library, and the Technical Services and Project Archivist positions. No registration is needed - just click the link at the listed date and time. This is in Eastern Standard Time. Participation is anonymous, attendee names only seen by panelists. Tuesday, November 2nd, 3:00PM EST: https://duke.zoom.us/j/92713767697

Responsibilities • Oversees and performs processing of identified collections, including physically and/or digitally inventorying and arranging the collection and preparing descriptive tools to facilitate access to the collection; creates and contributes inclusive description and metadata according to RLTS’s Guiding Principles for Description; inputs descriptive information about the collection into ArchivesSpace or other identified collections management systems; creates finding aids for publication on the Web and collection-level MARC record for inclusion in the library’s catalog and OCLC’s WorldCat. (65%) • Supports University Archives programming, reference, and instruction as needed. Serves on library committees as assigned; participates in regular and weekend desk shifts for Rubenstein Library as assigned. (15%) • Assists with accessioning and initial intake of new and additions to archival collections, preparing box lists and preliminary catalog records for incoming collections to allow for immediate access if possible. (10%) • Surveys the collections to develop processing plans for their full arrangement and description, including noting any issues or concerns regarding format, preservation, restrictions, and language of materials. Finalizes each collection’s project timeline and benchmarks. (5%) • Displays continuing growth in professional and subject knowledge and takes an active interest in the profession. Growth and interest should be demonstrated through continuing development of professional knowledge and abilities, including discussions and practices around inclusive and reparative description, membership and participation in professional organizations, and service to the library, University, or community in a professional capacity. (5%) 

Supervisory Responsibilities • May manage student assistant(s) and library or graduate student interns.

Qualifications It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.

Education: Required: Master’s degree with a concentration in library science or archives from an ALA-accredited program or an advanced degree in history, literature, or a related field or equivalent combination of relevant education and/or experience.

Experience: Required: Experience working with archival collections or institutional records in a university archives, special collections library, or government archives setting; familiarity with Describing Archives: A Content Standard (DACS) and MARC library descriptive standards; effective analytical and writing skills; demonstrated proficiency using computer based technology and ability to adapt to new technologies; flexibility and capacity to thrive in a rapidly changing environment; excellent interpersonal and verbal communication skills; ability to work independently and as a member of a team.

Preferred: 1-2 years archival processing experience. Experience processing large archival collections and screening for restricted content; experience processing institutional or college/university records; familiarity with processing and describing electronic or digital records, such as email.

Working Conditions • Routinely moves library materials weighing up to 35 pounds. • Frequent bending, crouching, or stooping is required. • Frequently works in an environment in which exposure to materials containing dust and mold is likely. • Normal office environment. • Occasional reading room weekend shifts required. • Occasional travel possible. These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Salary and Benefits Salary and rank dependent on qualifications and experience; however, the anticipated range is $53,000-$65,000. Comprehensive benefits package includes 20 days vacation, 13 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.

Environment Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States. Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. We recognize that the workplace only truly flourishes with an active presence of different backgrounds and unique abilities. We value the unseen perspective, the unheard voice, and the unnoticed ideas. We hope to give a platform of growth and connection, where employees can be free to produce new ways of thinking to promote inclusion and respect for all. Duke University Libraries encourages an environment where shared goals are reached by exceptional individuals. Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business. Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at: http://www.hr.duke.edu/benefits/index.php.


Cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references should be submitted to https://academicjobsonline.org/ajo/jobs/ . Review of applications will begin immediately and will continue until the posting is removed. Priority will be given to applications received by November 16, 2021. All applications received will be reviewed.

Applications which are missing any of the components listed above will not be reviewed.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.

Application Materials Required:
Submit the following items online at this website to complete your application:
And anything else requested in the position description.

Further Info:
365 Rubenstein Library
Box 90194
Duke University
Durham, NC 27708

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