Harvard School of Public Health, Center for Biostatistics in Aids Research

5017 22385
Position ID:Harvard School of Public Health-CBAR-SGM [#22385]
Position Title: Senior Grants Manager
Position Type:Administration
Position Location:Boston, Massachusetts 02215, United States [map] sort by distance
Subject Area: Finance / Finance
Appl Deadline: finished (2022/08/18, finished 2023/08/19, listed until 2023/02/18)
Position Description:    

*** The account for Center for Biostatistics in Aids Research, Harvard School of Public Health has expired. ***

The Center for Biostatistics in AIDS Research (CBAR) is a large, high-profile research center located within the Harvard T.H. Chan School of Public Health. It is comprised of over 100 statisticians, programmers, research scientists and other staff. With annual budgets totaling $38,000,000, the CBAR provides statistical analysis for the world’s largest network of AIDS clinical researchers. The Senior Grants Manager (SGM), under the direction of the Associate Director of Finance and Grants Administration, will be a part of the CBAR Finance Team and is responsible for pre-award grants management preparation as well as providing post-award management for a portfolio of NIH grants, Center funds, discretionary funds and subcontract funds totaling over $6M.

The SGM will work closely with researchers and other members of the Finance Team to design and prepare budgets, as well as assemble highly-confidential, final grant proposals.The SGM will analyze past data in preparing projections, completing required forms for new grant proposals, and completing competitive renewals and continuations for a number of different sponsors (NIH, subcontractors, and corporations). The SGM will also be responsible for monitoring all deadlines and contacting the School’s Office of Sponsored Programs Administration to resolve any problems or issues that arise. In addition, the SGM will be responsible for analyzing financial reports for trends and presenting data analysis and financial reports to the Department's Principal Investigators (PIs) and Associate Director of Finance and Grants Administrations -- for use in long-term planning and decision-making. Additionally, the SGM will respond to a variety of financial inquiries as they arise and will work closely with researchers to ensure proper effort allocation.

Additional duties and responsibilities include, but are not limited to, the following:
  • Working with the Associate Director of Finance and Grants Administration in monitoring and reconciling post-award expenditures/invoices
  • Following up with any problems discovered and resolving with journals or other appropriate actions
  • Monitoring post-award budgetary expenses for his/her portfolio to ensure compliance in accordance with granting agencies and University guidelines
  • Ensuring expenditures are allowable and allocated to correct funds
  • Advising Principal Investigators on Harvard University and CBAR policies and procedures, as well as providing expertise and guidance regarding NIH and other sponsors' rules and regulations
  • Attending necessary meetings, trainings and workshops to stay current on job-related regulations and policie
  • Coordinating with the Associate Director of Finance and Grants Administration on other projects as needed (for example, with NIH cooperative agreements administered at the Center)
  • Other duties as assigned
PLEASE NOTE: The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. We are also working primarily remotely at this time due to the COVID-19 pandemic. Until our return to campus, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it. The Harvard T.H. Chan School of Public Health will support flexible work schedules upon this return, subject to individual departments’ business needs.

Basic Qualifications     
  • 5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered
Additional Qualifications and Skills 
The following job-specific skills and competencies are preferred:     
  • Bachelor's Degree preferred    
  • Experience working in a University setting, in a grants management or sponsored research related position, preferred    
  • Knowledge of NIH policies strongly preferred    
  • Knowledge of Harvard University grants administration systems a plus but not required    
  • Knowledge of A-21 and Uniform Guidance regulations    
  • Advanced skills and experience in Microsoft Excel    
  • Experience using spreadsheets and database software    
  • Strong and meticulous attention to detail    
  • Strong analytical skills and exceptional problem solving skills    
  • Strong written and oral communication skills    
  • Experience using a high degree of judgment and making sound independent decisions    
  • Experience handling confidential materials and information with discretion    
  • Experience working under pressure to meet competing deadlines and prioritize duties while managing multiple high-priority projects    
  • Experience taking initiative and being self-directed    
  • Experience working well both independently with minimal supervision as well as part of a team

The following cultural competencies are also preferred:     
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments    
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion    
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Commitment to Equity, Diversity, Inclusion, and Belonging 
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.  Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

Location  USA - MA -
Department  Center for Biostatistics in AIDS Research 
Time Status  Full-time 
Salary Grade  056 

Additional Information 
Harvard University offers an outstanding benefits package including:     
  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.    
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.    
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.    
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.    
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.    
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.  
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! 

The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.    
  • Harvard University requires pre-employment reference checks and background screenings.    
  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.  

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage.

We are not accepting applications for this job through AcademicJobsOnline.Org right now. Please apply at https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25240&siteid=5341&PageType=JobDetails&jobid=1961164 external link.
Contact: CBAR Recruiting
Email: email address
Postal Mail:
Boston, MA
Web Page: https://www.hsph.harvard.edu/cbar/