Duke University, Duke University Libraries

Position ID:Duke-DUL-APS [#25927]
Position Title: Section Head, Archival Processing Section
Position Type:Open Rank
Position Location:Durham, North Carolina 27708, United States [map] sort by distance
Subject Areas: Library / Special Collections
Library Science
Appl Deadline: finished (2023/09/26, finished 2024/03/04)
Position Description:    

*** this position has been closed and new applications are no longer accepted. ***

The Head of the Archival Processing Section manages and contributes to processing and description of archival, manuscript, and mixed material collections within the David M. Rubenstein Rare Book & Manuscript Library, a division of Duke University Libraries. They supervise staff and manage archival projects according to local inclusive description policies as well as national standards.

Responsibilities Management – 60%

• Supervises the operation of the Archival Processing Section of the Rubenstein Library’s Technical Services Department (RLTS), including management of archivists and library classified staff. Assigns and reviews archival processing and description projects for staff within the section. • Oversees staff and workflow for the accessioning of new archival or manuscript materials. Collaborates with stakeholders to manage planning and preparations for new materials entering the archival queue. Occasionally travels in support of RL acquisition. • Establishes archival processing goals and plans project schedules, and ensures section’s output is consistently high quality. Collaborates with others to create and document Archival Processing Section workflows, navigating complexities such as restricted materials, audiovisual collections, and born digital or electronic records. • Trains and mentors staff creating archival catalog records and collection guides. Adheres to the Rubenstein Library’s Guiding Principles of Description and ensures consistent development and application of inclusive description practices.

Archival Accessioning, Processing, and Description – 20%

• Leads by example, participating in the Section’s archival processing and description work, in compliance with national and local standards. • Carries out and manages special projects and performs other related duties as assigned, including identifying and overseeing data clean-up and enhancement projects. Scopes and plans project work, including estimating budgets. Evaluates the work of project staff or interns, as needed.

Library and Professional Engagement – 15%

• Participates and contributes to Duke University Libraries initiatives and committees relating to access, collection discovery, archives, metadata, and integrated library systems. Works to create an environment that promotes inclusion, respect, trust, and accountability. • Displays continuing growth in professional and subject knowledge and takes an active interest in the profession. Growth and interest should be demonstrated through continuing development of professional knowledge and abilities, membership and participation in professional organizations, and service to the library, University, or community in a professional capacity.

Other – 5%

• Works shifts in the RL reading room as assigned, including occasional weekend shifts. • Assists with in-depth research questions and offer instruction in appropriate areas of expertise. • Other duties as assigned.

Supervisory Responsibilities

• Supervises 7 employees • May recruit and supervise (directly or indirectly) Archival Processing Section interns, project staff, or student assistants, as needed.

Qualifications It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning, and a commitment to creating a culture of inclusion that values and respects diversity of perspective, background, and experience.

In addition, managers and supervisors are expected to help develop a common vision by providing clear direction and priorities, clarifying roles and responsibilities, and promoting mutual understanding through effective communication. They are also expected to take the time to effectively plan and evaluate performance, provide feedback, recognition and coaching, and develop employees to achieve their personal and organizational goals.

Education: Required: Advanced degree in library science, history, public history, cultural studies, or a related field.

Experience: Required: Five or more years of experience processing and describing archival or manuscript collections; one or more year management or supervisory experience; demonstrated project planning and personnel management experience; knowledge of EAD, DA:CS, and RDA; working knowledge of Microsoft Office, ArchivesSpace, and local integrated online library systems; familiarity and willingness to actively engage with library anti-racist and inclusive description practices.

Must be attentive to detail and extremely organized; adaptive to working in a dynamic environment prone to change; excellent interpersonal, oral and written communication skills; ability to work independently and collaboratively as a member of a team; commitment to providing outstanding customer service.

Preferred: Two or more years management or supervisory experience; working knowledge or familiarity with DCRM:MSS, DCRM:G, or DCRM:C; familiarity with controlled vocabularies and thesauri; experience with OCLC cataloging utilities; training and experience creating Library of Congress Name Authority File records; experience working with institutional records and screening collections for restricted content; knowledge of or experience with best practices associated with accessioning, arranging, and providing access to born digital materials.

Working Conditions

• Occasionally works in an environment in which exposure to materials containing dust and mold is possible • Regularly positions self to reach high and low shelves • Occasionally needs to lift or move boxes weighing up to 30 lbs • Normal office environment • Occasional weekend shifts required • Occasional travel required

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. This description is subject to change at any time.

Salary and Benefits:

Salary and rank dependent on qualifications and experience; the anticipated range is $72,000-$85,000. Comprehensive benefits package includes 20 days vacation, 14 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.


Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States.

Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. We recognize that the workplace only truly flourishes with an active presence of different backgrounds and unique abilities. We value the unseen perspective, the unheard voice, and the unnoticed ideas. We hope to give a platform of growth and connection, where employees can be free to produce new ways of thinking to promote inclusion and respect for all. Duke University Libraries encourages an environment where shared goals are reached by exceptional individuals.

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business.

Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at: http://www.hr.duke.edu/benefits/index.php.


Cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references should be submitted to https://academicjobsonline.org/ajo/jobs/ . Review of applications will begin immediately and will continue until the position is filled. Priority given to applicants who apply by October 20, 2023.

Applications which are missing any of the components listed above will not be reviewed.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.

Application Materials Required:
Submit the following items online at this website to complete your application:
And anything else requested in the position description.

Further Info:
email address
365 Rubenstein Library
Box 90194
Duke University
Durham, NC 27708