Who has access to what
The AcademicJobsOnline.org system recognizes several different classes or "roles" for users. A user is assigned different permissions when their account is created based on the type of account they have. This determines what information they have access to and the information they can add or modify. In other words, what a user can do and which pages or links they see (i.e., what permissions they have) depends on the type of account they have.

Listed below are the different types of accounts.

  • No Account (Public)

    No login account is necessary to view the jobs listings (at the View Jobs link in the AcademicJobsOnline.org header) and the list of registered employers (at the Registered Employers link). These items allow public access.

  • Job Applicants

    Job applicants are able to view the jobs listings. They are also able to post their own information in a portfolio available to registered users, as well as to apply to any of the listed positions.

  • Writers of reference letters

    These are references for a job applicant. They are able to view the jobs listing and post reference letters for a job applicant.

  • Program nominators

    To nominate someone for a program/award which accepts nominations. Not all positions accept nominations.

  • Faculty at employer institutions

    These are faculty members whose department has an account on the system and whom have been added to the system as faculty members. They are able to review the job applications and jobs listings.

  • Departmental managers at employer institutions

    The departmental manager is able to access all the data their department has posted to or collected at the AcademicJobsOnline.org website. The manager is responsible for configuring and managing the department's setup, including listing any available positions.

  • Institutional Group Managers

    The institutional group manager is able to access all the data that the departments and groups have posted to or collected at the AcademicJobsOnline.org website. The manager has the option to create and oversee a school-wide EEO/AA form and centralize the collection of all the EEO/AA and EEO compliance data, ensure all job ads follow a standard template or approve all job ads before posting, configure additional questions for all applicants or all hiring managers, or export all application data in all departments/groups.

  • EEO Staff at employer institutions
    The EEO staff is designated by the departmental managers or the institutional managers. They view and save EOE/EEO reports or download raw data when required to make their own reports.
  • eDelivery Employers
    The eDelivery employers use this free service to receive all application material electronically. The eDelivery service is different from our regular full service account in that it just delivers the application packages (each as a single PDF or Zip file) to you as downloads and doesn't have any online job posting, online application management or reviewing capabilities.

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