Duke University Press, Duke University

Position ID:Duke University-Duke University Press-PRODSPEC [#13610, 401585981]
Position Title: Production Specialist, Duke Univ. Press
Position Type:Other
Position Location:Durham, North Carolina 27701, United States [map]
Subject Area: Digital Publishing & Technology
Appl Deadline:2019/05/03 finished (accepting applications 2019/04/22, finished 2019/05/06, listed until 2019/05/03)
Position Description:    

*** this position has been closed. ***

https://www.dukeupress.edu/About/Job-Opportunities/Job-Postings/Production-Specialist

Duke University Press is seeking a Production Specialist to provide print production support and manufacturing oversight for 140-plus book projects per year; to perform initial review and analysis of manuscripts at transmittal; and to process & ensure completeness of electronic files for archiving and production of e-assets.

The Production Specialist must have excellent project management skills, demonstrated ability to make decisions and solve problems independently, and a demonstrated commitment to continuous learning.

If interested please submit the University-required electronic application, including your résumé and cover letter, before close of the position at NOON on Friday, May 3, 2019.

Job Responsibilities: A. Manuscript check-ins • Set up new titles in Title Management; set up new title cost worksheet for new transmittals • Perform character counts and castoffs of new manuscripts • Run preliminary manufacturing estimates for hardcover and paperback formats • Set up electronic and paper production folders for new titles • Apply for CIP, track CIP received, distribute CIP to project editors

B. Manuscript evaluation • Check that all files are present for a new transmittal: text files (including captions, notes, bibliography, tables), front matter, permissions log; art ms PDF; art evaluation • Check contents against manuscript files to make sure manuscript is complete • Check notes style in text (author date or numbered); check against notes in manuscript; check against bibliography or reference list to make sure styles conform • Analyze manuscript for unusual formats, missing information, elements that both design and project editorial will need to be aware of; annotate findings in title manuscript evaluation form • Check through art for preliminary evaluation of proper format and resolution • File completed manuscript evaluation form in production folder and online folder before check-in and manuscript evaluation meetings

C. Coordinate manufacturing of new titles • Prepare print orders weekly for all new titles • Check final files before sending to printer • Upload final print-ready PDFs and print orders to cover printer, book printer, and UK printer • Track requested due dates (delivery dates) against actual dates • Troubleshoot print schedules, notifying production manager of any issues with schedules immediately • Track and receive advance office copies; review and distribute them • Notify business when title is ready to release after books are delivered to warehouse

D. Archiving and electronic publishing • Upload text and cover files to BiblioVault when title is sent to the printer • Request processing by BiblioVault of electronic orders to send to downstream customers • Request MARC records from DUP librarian; track and receive MARC records; upload MARC records to BiblioVault • Order e-assets • Track due date and actual delivery of e-assets; upload e-assets to BiblioVault • Run weekly reports to check on completeness of files archived, pending deliveries, and deliveries to downstream customers; notify business weekly of downstream deliveries

E. Administrative • Approve new book invoices: for covers, US printing, UK printing • File all book invoices in production folders • Close out production folders, to ensure complete record keeping • Complete new title costs worksheet for each new book • Notify business when new titles cost worksheet is complete for each title; upload completed new title cost worksheet into title record in database • Order and send books to cover rights-holders • Provide weekly email to books EDP listing upcoming titles to printer • Run and distribute weekly Books in Production report to business

Preferred Skills & Experience: Microsoft Office Suite (Microsoft Word, Microsoft Excel), knowledge of database systems and reporting required; familiarity with Adobe Creative Suite, Adobe Acrobat highly desirable. Excellent project management skills. Excellent written and oral communication skills. Understanding of prepress; paper, printing, and binding processes; electronic publication a plus.

Education: Work requires communication skills, plus analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Duke is committed to encouraging and sustaining work and learning environments that are free from harassment and prohibited discrimination. Duke prohibits discrimination and harassment in the administration of both its employment and educational policies. Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sex, sexual orientation, or veteran status. Duke also makes good faith efforts to recruit, hire, and promote qualified women, minorities, individuals with disabilities, and veterans.


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Contact: HR Manager
Email: email
Postal Mail:
905 W. Main Street, Ste. 18-B
Durham, NC 27701
Web Page: https://www.dukeupress.edu/About/Job-Opportunities/Job-Postings/Production-Specialist

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