Rice University, Electrical and Computer Engineering

Position ID:RiceU-Electrical and Computer Engineering-RAIII [#24572]
Position Title: Research Administrator III
Position Location:Houston, Texas 77005, United States [map] sort by distance
Subject Area: Electrical and Computer Engineering / All areas of Electrical and Computer Engineering
Salary Range:This position is hiring at a starting salary of up to $75,000 per year.
Appl Deadline:2023/04/07 11:59PMhelp popup (posted 2023/03/21, listed until 2023/09/21)
Position Description:    

*** the listing date or deadline for this position has passed and new applications are no longer accepted. ***

Job Description

Special Instruction to Applicants: Please attach a cover letter and a resume in the Supporting Documents section of the application.

Position Summary

The Department of Electrical and Computer Engineering educates engineers and scientists who become leaders in academia, industry and government, where they redefine the limits of technology. The scope of our interdisciplinary research collaboration is virtually unmatched and Rice ECE is globally known for our extensive reach across disciplines, including designing next-generation wireless networks; nanophotonics; terahertz laser spectroscopy; digital systems processing; neuroengineering; machine learning and data science; healthcare devices and analytics; and a plethora of other interests.

The Research Administrator III provides deep and independent analytical and financial support in proposal processing and pre‐ and / or post‐award research administration for the Electrical and Computer Engineering Department (ECE) at Rice University. S/he acts as a liaison between the principal investigator, central administration, and the funder. The research administrator III is responsible for complex, multi-investigator, or center grants and serves in an advisory capacity to faculty and senior leadership (dean, department chairs) in the areas related to research administration including compliance. This position requires a high level of professionalism, organization and interpersonal skills, and the ability to adapt and anticipate needs.

This position is hiring at a starting salary of up to $75,000 per year.

Essential Functions

Advises Principal Investigators on administrative requirements on complex proposal preparations, and ensures the funding agency’s guidelines are followed appropriately

Develops and finalizes budgets and budget justifications with the PI

Provides PI guidance on requirements of the IRB, IACUC, COI, IBC, and researches related regulations including proposal submission and award set-up

Serves as a liaison with OSR, RCA, IRB, IACUC, OTT, internal audit, funding agencies and organizations, subcontractors, institutes, centers and other departments

Coordinates with faculty to ensure all charges are allocated properly

Interprets award documents and advises PI on award spending, over- / under-spending

Establishes procedures at the unit level related to post-award administration

Prepares, finalizes and monitors project budgets and projections in accordance to research guidelines

Prepares, reviews and submits required reports, including progress and routine financial reports

Coordinates and reviews account setup, account close out activities, and close out analysis

Reviews, tracks, monitors and approves expenditures, including high-value / high-risk expenditures and cost-sharing commitments

Identifies the need for and requests no-cost extensions

Responds to Accounting audit inquiries

Monitors and oversees compliance in general and related to funds and revenue

Manages effort commitments of key project personnel

Manages and supervises staff workflow, professional development including post award activities

Performs all other duties as assigned

Additional Functions / Information

In-person 4x per week, remote 1x per week

Assists with administrative duties such as coordinating research-related travel, purchasing equipment and supplies, scheduling meetings and events Completes Faculty Information System reporting Coordinates with Rice’s Office Of STEM Engagement for activity budgeting and reporting

Required Qualifications

Bachelor’s Degree

Five years of related experience in research administration (i.e: grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARPA, NIH, etc.)

Skills Required

High proficiency with Microsoft Office Suite specifically Excel and database software programs Extensive knowledge of research administration guidelines, policies and regulations Excellent leadership and organizational skills and detailed oriented Excellent analysis, critical thinking and problem-solving skills Excellent verbal and written communication skills Substitutions

In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted Preferred Qualifications

Experience working in an institution of higher education Experience with university policies and procedures Management of personnel and grants/contracts with federal/state agencies About Rice

The George R. Brown School of Engineering ranks among the top 20 of undergraduate engineering programs (US News & World Report) and is strongly committed to nurturing the aspirations of faculty, staff and students in an inclusive environment

We seek greater representation of women, minorities, people with disabilities, and veterans in disciplines in which they have historically been underrepresented; to attract international students from a wider range of countries and backgrounds; to accelerate progress in building a faculty and staff who are diverse in background and thought; and we support an inclusive environment that fosters interaction and understanding within our diverse community.

Rice University HR | Benefits


Rice Mission and Values

Mission and Values | Rice University

Rice University is an Equal Opportunity Employer with commitment to diversity at all levels, and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability or protected veteran status.

Current Rice University COVID policies, which include vaccination, face mask, testing, gatherings, occupancy limits, and travel policies can be found here: https://coronavirus.rice.edu/policies

Equal Opportunity Employer – Females/Minorities/Veterans/Disabled/Sexual Orientation/Gender Identity

Application Materials Required:
Submit the following item online at this website to complete your application:
And anything else requested in the position description.

Further Info:
email address
6100 Main Street
MS 366
Houston, Texas 77005