Duke University, Duke University Libraries

Position ID:Duke-DUL-SFDL [#13719]
Position Title: Special Formats Description Librarian
Position Type:Other
Position Location:Durham, North Carolina 27708, United States [map]
Subject Area: Library / Technical Services-Cataloging
Appl Deadline:2019/08/10 11:59PMhelp popup finished (2019/05/10, finished 2019/09/13)
Position Description:    

*** this position has been closed and new applications are no longer being accepted. ***

* this map is a best-effort approximation. Open in Google Maps directly.

The Special Formats Description Librarian is responsible for original and complex copy cataloging of special formats resources with an emphasis on musical scores, sound recordings, and cartographic materials.  S/He keeps abreast of standards and demonstrates a commitment to customer service and to collaborative work in support of discovery and access through team and departmental efforts and through active participation in projects.  This position reports to the Team Lead, Monographic Original Cataloging in the Resource Description Department.


  • Applies bibliographic metadata standards and principles to provide effective access to library collections, primarily focused on music performing arts and cartographic resources, e.g., sheet maps, atlases, and GIS datasets.
  • Contributes to the Program for Cooperative Cataloging, including NACO, SACO, and BIBCO; creates and enhances authority records, performing related research as necessary; establishes and recommends subject headings for inclusion in the subject authority file and/or classification schedules, in collaboration with the Library of Congress.
  • Uses library technology and encoding/structural standards to perform work related to the enhancement or creation of metadata. This may include: bibliographic utilities and knowledge bases (e.g., OCLC); linked data principles (e.g., RDF); identity management (e.g., LCNAF/ISNI); and emerging data models (e.g., BIBFRAME).
  • Works collaboratively with other catalogers and metadata stakeholders to make resources discoverable and usable; contributes to planning and implementing cataloging activities.
  •  Designs, implements, and manages workflows for cataloging music and cartographic resources; provides consultation or performs liaison duties to help solve technical problems, interacts collaboratively on or leads projects, and exchanges information with library staff within and outside of Technical Services.
  • Actively participates in strategic planning relating to discovery, access, retrieval, and management of objects in ILS, discovery, and digital repository systems. Advises on the application of appropriate current and emerging cataloging/metadata schema to facilitate access to digital resources and physical collections.
  • Demonstrates professional engagement through continuous growth and development, active participation in professional organizations, and service to library, the University, and the community.
  • Performs other related duties as assigned.

Supervisory Responsibilities

  • None


It is the expectation that all Duke University Libraries staff members will demonstrate exceptional workplace behaviors in the execution of their specific position responsibilities. These behaviors are customer focus, collaboration, creative problem solving, continuous learning and a commitment to diversity. 


Required:  MLS from an ALA accredited program or a combination of relevant education and experience. 

Preferred:  Advanced degree in musicology, music composition, or cartography. 



  • 1-3 years of experience performing complex copy or original cataloging
  • Knowledge of musical notation
  • Willingness and aptitude to build expertise in conceptual knowledge of maps and GIS standards for cataloging of cartographic materials
  • Experience with the use and application of RDA or other bibliographic description standards, subject analysis, and application of a standard classification system
  • Experience with MARC21 bibliographic and authority formats
  • Knowledge of Program for Cooperative Cataloging (PCC) standards and programs
  • Reading knowledge of one language other than English
  • Familiarity with at least one library utility and integrated library system (ILS)
  • Evidence of analytical, organizational, and problem-solving skills
  • Excellent interpersonal and oral and written communication skills, including the ability to work collegially and collaboratively within and across organizations
  • Experience contributing to or leading short and long-term projects


  • Experience cataloging scores and/or sound recordings
  • Experience cataloging maps and/or GIS data
  • Working knowledge of OCLC Connexion and an ILS such as Ex Libris’ Aleph
  • Experience contributing to Program for Cooperative Cataloging (PCC) programs, such as NACO
  • Knowledge of BIBFRAME and other linked data initiatives; knowledge of non-MARC metadata standards
  • Reading knowledge in two or more languages other than English

Working Conditions

  • Must be able to work in an environment in which exposure to materials containing dust and mold is possible
  • Must be able to lift 20 pounds and unpack, shelve and shift large quantities of library materials
  • Frequent bending, crouching, stooping
  • Normal office environment 

These statements are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Salary and Benefits

Salary and rank dependent on qualifications and experience. Comprehensive benefits package includes 20 days vacation, 13 holidays, 12 days sick leave; health, dental, disability and life insurance and support for professional development and training.


Since its founding in 1924, Duke University has grown into one of the most prestigious private universities in the world and its medical center ranks annually among the top in the nation. The Duke University Libraries are the shared center of the university's intellectual life, connecting people and ideas. The Libraries consist of the Perkins Library, Bostock Library, Rubenstein Rare Book and Manuscript Library, Lilly Library, and Music Library, and the library at the Duke Marine Laboratory in Beaufort. Duke's library holdings of 6.2 million volumes are among the largest of private universities in the United States. 

Duke is a diverse community committed to the principles of excellence, fairness, and respect for all people. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. We believe that when we understand, celebrate, and tap into our uniqueness to creatively solve problems and address shared goals, our possibilities are limitless. Duke University Libraries value diversity of thought, perspective, experience, and background and are actively committed to a culture of inclusion and respect.                 

Duke's hometown is Durham, North Carolina, a city with vibrant research, medical and arts communities, and numerous shops, restaurants and theaters. Durham is located in the Research Triangle, a growing metropolitan area of more than one million people that provides a wide range of cultural, recreational and educational opportunities. The Triangle is conveniently located just a few hours from the mountains and the coast, offers a moderate climate, and has been ranked among the best places to live and to do business. 

Duke offers a comprehensive benefit package which includes both traditional benefits such as health insurance, leave time and retirement, as well as wide ranging work/life and cultural benefits. Details can be found at:  http://www.hr.duke.edu/benefits/index.php.


Cover letter, detailed resume and the names, addresses (mailing and e-mail), and telephone numbers of three references should be submitted to   . Review of applications will begin immediately and will continue until the position is filled.

Applications which are missing any of the components listed above will not be reviewed.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, genetic information, gender, gender identity, national origin, race, religion, sexual orientation, or veteran status. The Duke University Libraries have a strong commitment to Affirmative Action and is actively seeking to increase the racial and ethnic diversity of our staff.

Application Materials Required:
Submit the following items online at this website to complete your application:
And anything else requested in the position description.

Further Info:
365 Rubenstein Library
Box 90194
Duke University
Durham, NC 27708

© 2021 AcademicJobsOnline.Org. All Rights Reserved.