Duke University, Mechanical Engineering and Materials Science

841 21220
Program ID:Duke-MEMS-RSMANN [#21220]
Program Title: Associate Director - New PhD Training Program
Program Type:Administration
Location:Durham, North Carolina 27701, United States [map] sort by distance
Subject Area: Engineering / Mechanical Engineering
Appl Deadline:2022/06/15 11:59PMhelp popup finished (2022/02/18, finished 2022/06/23, listed until 2022/06/15)

*** this program has been closed and new applications are no longer accepted. ***

Occupational Summary: We are seeking applications for the full-time, fixed term non-tenure track position of Associate Director/Program Coordinator for Duke University’s “Traineeship for the Advancement of Surgical Technologies (TAST)” program, funded through a National Science Foundation Research Traineeship (NRT). The TAST program is a new, convergent research training program addressing the NSF Big Idea of Training the Future Workforce to train a diverse group of students as the next generation of the engineering workforce through the integration of artificial intelligence and machine learning methods to enable advancements in robotic systems and other technologies that advance medical practice and surgery. The Associate Director will be responsible for overseeing the planning, communication, implementation, and evaluation of the training program in close collaboration with the faculty team and internal/external program evaluators. The Associate Director is responsible for managing all recruiting, educational, and training activities, and builds and maintains positive and effective working relationships with stakeholders crucial to the success of the TAST NRT program. The program expects to train 25 graduate students over the next 5 years. This position offers an opportunity that integrates creativity and leadership at the intersection of graduate education, physical science, and data science. Work Performed Administrative/Project Management (30%) Work collaboratively and effectively to promote teamwork. In the performance of duties, take initiative and operate with self-direction in a fast-paced environment. Work in partnership with colleagues within the Duke community and across the campus to support the TAST NRT program’s priorities. Perform other duties as assigned in support of the mission and goals of the program. The Associate Director works under the direct supervision of the TAST NRT program leadership. The Associate Director may supervise part-time student assistants.

Manage administrative support and accounting for the PI, Co-PIs, Senior Personnel, and the budget for the TAST NRT program. This includes student appointments, P-Card management, travel management, and procurement processes. Assist in collecting project data, inputting data into the NSF reporting website, and writing of required NRT annual reports in collaboration with the Program Evaluator.

Assist the TAST internal and external Evaluators with program evaluation, including recruitment, research and training highlights, and assessment data. Specific tasks may include collecting items such as trainee lists with contact info, manuscripts, theses, and presentations, communicating with the internal evaluator on upcoming training events, and scheduling interviews with program participants.

Program Management (40%) Manage day-to-day program functions of the NRT program. Program management will be aimed at coordinating a busy, diverse, and growing population of graduate student trainees as they move through an innovative, collaboration-rich and assessment-intensive program over a multi-year period, and seeing that they receive quality, safe and productive training experiences both within and outside of the campus environment.

Organize the preparation/distribution of documents associated with the NRT program, and more particularly, items such as traineeship documents and records (student IDPs, internship agreements, outreach opportunities, research and training highlights, etc.).

Organize and create the agenda for on-campus and off-campus NRT meetings for program research groups and committees (Leadership Team, Steering Committee, Duke Internal Advisory Board, External Advisory Board).

Educational Responsibilities (30%) Organize and coordinate student activities, including development and distribution of outreach, professional development, and education materials and opportunities to NRT Fellows.

Work with students in the development and annual review of student educational Individual Development Plans (IDPs) to ensure both broad and deep progress toward individual training and professional goals. Provide direct mentoring for poster and verbal presentations. Develop and coordinate an array of short workshop-like professional and technical skill development programs for trainees, which supplement formal coursework and continue for the duration of each student’s PhD.

Organize and run program activities, including speaker invitations, boot camps, regular workshops and seminars, and potential NRT retreats. Coordinate with industry and national labs for the development of internship opportunities, participation in the annual Conference on Surgical Robotics, and placement of students in internships. The Associate Director may be expected to participate in conferences, seminars, and other relevant meetings to promote the NRT program.

Maintain active student recruitment efforts, especially for underrepresented groups. This includes managing the program’s own marketing tools: ●a program website designed to be attractive and helpful to college students seeking a challenging transdisciplinary graduate program in materials; ●posters sent to relevant departments nationwide for STEM undergraduates at various colleges and universities; ●active recruitment through annual conference at Duke for interested undergraduate upperclassmen; ●active recruitment through professional society events (both disciplinary and those serving demographic segments) such as IEEE, RSS, ACS, ASME, etc.; ●a master database of all interested students maintained by the NRT coordinator.

Physical Demands/Working Conditions: •Typical office environment. •This position may occasionally require working an evening or weekend for special events, as well as annual travel to the annual NRT program meeting

Education/Training Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program. Master’s (M.S., M.Ed., M.A.) degree in Education, Public Administration, Materials Science, Computer Science, or related field or applicants with a Ph.D. are highly preferred. Research or grants education and experience is preferred. Training in Duke specific systems and policies for administration of fellowships and project management must be completed in the first 12 months of hire and must be maintained throughout employment.

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Application Materials Required:
Submit the following items online at this website to complete your application:
And anything else requested in the description.

Further Info:
email address
Duke University
Dept. of Mechanical Engineering and Materials Science
Box 90300
Durham, NC 27708