AcademicJobsOnline: Workflow & Features



right arrow

  • Get started. Submit registration form, wait for approval & instructions
  • Log in to pay annual fee or renew account
  • Config your institution overall setup and EEO questions
  • NewGroup to add (dept) groups & group managers, or check GroupReqs for new group initial approval requests
  • Groups to list all your subgroups
  • Get started. Submit registration form, wait for approval & instructions
  • Log in to pay annual fee or renew account if not covered under an institutional membership
  • Config your dept.
  • Members to add faculty & staff
  • NewJob to create new job listings
  • Jobs to update or duplicate jobs.
  • Preview to verify application form.
  • Get started. Login to account with the password sent to you by your group manager
  • Work with Institution and Group Mgrs to configure EOE login for each group in your univ/school if necessary
  • Agree on set of questions to ask applicants
  • Group Mgrs set up EOE questions in Config form. This must be done for the top institutional account only, or each group if no institutional account


right arrow

Apply for jobs:
  • Create Cover sheet / Portfolio
  • View Jobs listing or Search jobs
  • Click on "Apply" links to apply for jobs. Select required Portfolio items when you apply.
  • Monitor Status, check if applications are complete, if reference letters submitted.
  • Make any updates to Portfolio or applications (as seen by employers).
  • Don't delete Portfolio items in sue before job search is over
  • See the FAQs, User Guide or contact us.

  • Login as reference writer, or upload letter directly by clicking on the link in your email
  • Click on applicant name on Refs page to upload reference letter.
  • On Reference Letter uploading form, select or provide text for letter.
  • Proxy link for others to upload your letters
  • On Refs page, click name of letter to replace or delete
  • Click "applications" to see positions applied and letters needed
  • See the FAQs, User Guide or contact us.
Review & rate applications.
  • List or Search applicants
  • Review application material
  • Indicate rating and comments, optional "short list" & "not consider"
  • Access other faculty ratings & comments
  • Refer applicant to other faculty
  •  Wanted list to invite candidates to apply.
  • Saved searches on Wanted list to get email about new applicants
  • See the FAQs, User Guide or contact us.


right arrow

Get job offers:
  • Congratulations!
  • Save to local computer any Portfolio items you want to save for later use.
  • Account normally disappears after one year
  • See you on AJO again  :-)
For next year:
  • Save to local computer any letters you want to save.
  • Letters are removed after job season is over

Finish up.
  • Email rejection notices.
  • EOE to print out summary
  • Snapshots to download to your system
  • Edit Jobs to change all Job Status to "Finished"

Make hiring decisions.
  • (optional) Form Committees, set up by Group Manager
  • List and sort applicants by ratings
  • Meeting, voting, etc.
  • View and save EOE/EEO reports, or
  • download raw data when required to make your own reports

© 2018 AcademicJobsOnline.Org. All Rights Reserved.