| Department AcademicJobsOnline administrators|
| Register for an account|
You can register for a AcademicJobsOnline account for your group by choosing the *New Employer* link on the main AcademicJobsOnline.Org header. This option is also available as the first bulleted item on the login screen for Faculty or staff at employer institutions.
Only one registration per department/group is needed; other staff and faculty in the group can be given access to the system by the original registrant at no additional cost. Accounts should be renewed annually.
If you select this item, you will get the Employer Request Form that is shown below. As a department/group, at the first item, you will select Department Level Membership in the "Membership Type" dropdown.
This is the proper membership type to select even when your university/college has a school-wide institutional membership.
Here you need to provide basic identifying and contact information.
- Membership Type:
If you want a Department Membership, make sure that you select Department Level Membership in the "Membership Type" dropdown.
The Job Contact Email address is public and is the email address that applicants will use, and Job Contact Name is the contact name for applicants to use.
Make sure that you have a valid email address in the Admin Email text box. This is the email address that the managers of the AcademicJobsOnline system will use to communicate with groups that have accounts on the system.
Password: You can only use a password which contains at least 6 characters from at least two of these groups:lowercase letters, uppercase letters, numbers, special characters. Please remember it!
Account Verification and Payment: We will verify your information before we can open an account; this may take some time. - After verification, we will notify you by email using the admin email address you provided below. The email message will contain the payment and access instructions. Your account is ready once the payment has been accepted.
Using AcademicJobsOnline for Advertising only: When registering, you may choose Ads only if you do NOT wish to receive applications electronically on the AcademicJobsOnline system. This shortens the forms necessary for job posting. The annual price is the same as for full use.
| Login to AcademicJobsOnline.Org|
To log in, go to the link on the main AcademicJobsOnline.Org page under the Login subheader, ...as Faculty or staff at employer departments. Enter the Admin Email Address and password that your department submitted at registration time.
You will also have two additional options: turn off caching and save my login. The default is neither.
- You can turn off caching if you need extra security. This will prevent any of your AcademicJobsOnline pages from being stored on your computer. This would also mean that you could not utilize the Back button on your browser, since your previous pages would have not been stored for you.
- save my login will save your login information for future sessions, so that you will not need to enter your login information again.
| Getting Started|
You will be on the List page once you have logged into AcademicJobsOnline.Org. The actions available to you are presented as *links* across the top of the page.
Following are steps that most departments will want to take as they get started:
- Update your department's account
The Config link allows you to edit and enhance the information you entered about your department and set up some parameters used in your job postings. For more details, see Config on the User Guide page.
- Add Faculty, Staff, EEO Staff and Search Committees to the department's account
You can add faculty, staff, and additional group managers using the Members link. For more details, see Members on the User Guide page. Using the Committees link, you can also create committes of faculty members, assigned to specific positions.
- Post open positions
Post open positions using the NewJob link (limit seven postings in an academic hiring year). Describe the job, create additional questions for the applicants and choose the required materials. For more details, see NewJob on the User Guide page.
- Update your positions
Using the Jobs link, you can set a deadline and update each of your listings as withdrawn, filled or finished. For more details, see Jobs on the User Guide page.
- Handling online applicants
Use the Search link for potential applicants. You can access all applicants who have applied for at least one of your open positions. You may view all of the publicly available applicants at the Wanted link. Employers review applications received for each job by regularly consulting the List link for their list of applicants. You can also update applications here. For more details, see Search, Wanted, List on the User Guide page.
- Perform yearly maintenance tasks
There are some maintenance yearly tasks that you will want to perform. For example, at the end of each academic year, you should make snapshots of all positions and then close out each position by marking it as "Finished". For details, see Jobs and the Job Status section of the New Jobs documentation on the User Guide page.
- Handling "paper" applicants
Add applicants whose materials came in on paper to the system at the NewApp link. For more details, see NewApp on the User Guide page.
- Download data to use on your computer
Produce applicants' labels, lists or merge letters from your own software at the Labels link. Download all current application materials in one zip file with the Snapshots link. For more details, see Labels, Snaps on the User Guide page.
- Send mass emails the easy way
Send emails to a select group of applicants at the Email link. For more details, see Email on the User Guide page.
- Post announcements
Post announcements for particular sets of users within your dept or your applicants which will appear on their main screens when they log in at the News link. For more details, see News on the User Guide page.
- Experiment to learn more
Never enter TEST registrations or data into the "real" AcademicJobsOnline. It is often impossible to delete such data. You will want to use the DEMO VERSION of AcademicJobsOnline for this.
To try out all the features of the AcademicJobsOnline.Org system without worry of having to later undo your experiments, utilize the AcademicJobsOnline DEMO Server, which is accessible from the AcademicJobsOnline.Org homepage. You can login in as different users (see the main page there for login info), but please do not enter any real data there.
| Contact us|
Please feel free to Contact Us directly with any questions or comments you have!